Assistant to CEO

I. JOB RESPONSIBILITIES

Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.

II. JOB DESCRIPTION

A. Project and department management tasks (60%)

• Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.

• Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.

• Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.

• Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.

• Update the CEO regularly on the status of ongoing projects and departmental performance.

• Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.

• Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.

B. Administrative Office Management Tasks (40%)

• Manage the CEO’s schedule, including appointments, meetings, and business trips, ensuring effective time management.

• Prepare and gather necessary documents and information for the CEO’s meetings, business engagements, and trips.

• Arrange and coordinate logistics for the CEO’s business trips (contacting partners, booking flights, hotels, handling visas, etc.).

• Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.

• Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.

• Complete other related tasks as required by the CEO within deadlines.

III.  JOB REQUIREMENTS

Knowledge:

• Diploma or Bachelor’s degree in a relevant field.

• At least 5 years of experience as an assistant, with experience in project management.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.

• Proficient in reading and writing English (IELTS 6.0 or equivalent).

​Key Skills:

• Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom’s focus on efficient and timely project completion.
• Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO’s schedule.

• Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.

• Proactive problem-solving skills:

• Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.

• Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary

Personal Attributes:

• Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
• Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO’s dynamic role.

• Confidentiality: Trusted to handle sensitive information related to the CEO’s tasks and communications.

• Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.

IV.  BENEFITS AND COMPENSATION

Salary and Bonuses

• Salary: 20,000,000 – 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus.

• Annual performance evaluation and salary adjustment.

• Monthly attendance bonus of 300,000-500,000 VND.

• Longevity bonuses.

• Working hours: Monday to Friday, 8:30 AM – 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.

Allowances

• Insurance coverage starting upon official employment.

• Personal health insurance

• Laptop provided from the first day of work and free parking.

• Annual health check-up valued at 1.5-2 million VND per employee.

• Annual leave and other holidays as per regulations.

• Annual team-building activities to enhance team spirit.

• Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women’s Day (Oct 20, Mar 8), Men’s Day (Apr 6), etc.

Capacity Development

• Orientation training and a “Buddy” to support you throughout the probation.

• Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.

Working Environment

• Focus on goal orientation, initiative, and responsibility in work.

• Promote kindness through harmonious and honest communication.

• Encourage kind words through listening, positive feedback, and constructive criticism.

• Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.

COMPANY DESCRIPTION

Founded in October 2020, Teecom is a leading company in the field of cross-border e-commerce, specializing in personalized gifts for the UK and EU markets.

Vision: Create a global E-commerce ecosystem worth $100 million by 2027.

Mision: Establish a collective that helps individuals achieve their full potential through e-commerce.

Core Values:

• Focus on objectives.

• Responsibility.

• Proactivity.

• Kindness.

Teecom has over 100 employees and is located at 307A Nguyen Trong Tuyen, Ward 10, Phu Nhuan District, Ho Chi Minh City.